PLEASE READ COMPLETELY BEFORE THE OCTOBER 18 SEMINAR SO YOU CAN ASK QUESTIONS IF YOU HAVE ANY. TIME 2000 Conference Celebrating Mathematics Teaching Friday, October 28, 2022 Dear TIME 2000 Students, Thank you in advance for your contributions at the TIME 2000 Event on Friday, October 28, 2022. Your help in making the conference run smoothly is greatly appreciated. Together, we will create something special! Attached please find an Excel file with your specific job assignments on one worksheet and descriptions of the duties of each job on a different worksheet (see tabs near the bottom of the file). Your name might be listed as many as six times, or just once, depending on the time frame of the job(s) assigned. Remember to look for your name more than once. Then, click on the second worksheet tab to learn what each job entails. Check for updates and changes to the list between now and the event date. Notify me immediately if your name is not on the list, your job assignment is not explained or in conflict with another job assigned to you, or if you cannot perform your assigned duties. In addition to the assigned jobs, all TIME 2000 students are responsible for "Crowd Control" and "Lunch" and "Food." Please read those job descriptions on the attached excel file (second tabbed worksheet). When you are between jobs, you should attend the keynote address and/or workshops. See the agenda<https://www.qc.cuny.edu/academics/ohs/wp-content/uploads/sites/58/2022/09/TIME-2000-Conf-Agenda-2022.pdf> for the time frame for the day General instructions, regardless of specific job assignment, are listed below. Please read all of the instructions, so that you are prepared to offer help wherever it is needed. This email is long but should provide answers to most questions. As the ambassadors of TIME 2000 and Queens College, please remember the following: 1. SMILE. Approach students and their teachers; ask if they need help, or if they have any questions. Guide them to the correct location. 2. Be PROFESSIONAL! Know your job assignment(s) and what is expected of you before arriving at the conference. Please be ON TIME for each assignment. We are depending on you. Help make the day run smoothly! 3. Be POSITIVE! When you speak with our guests, introduce yourself and speak positively about the college and the program. If you are not sure how to answer a guest's question about the program, direct them to someone who will know rather than guessing or using "I think" language. 4. DRESS: Wear your TIME 2000 tee-shirts. If you do not have a TIME 2000 shirt (why not?), please wear royal blue and/or white and/or a TIME 2000 Sweatshirt. Students who did not receive shirts last month should see me in PH 002 later today. 5. Embrace CLEANLINESS! a) Use appropriate and "clean" language b) Dress is casual but clean c) Help keep the Music Building and Powdermaker Hall and the classrooms we visit clean. If you see litter, please pick it up and put it in the trash. 6. Know how to get to the classrooms to which you are assigned BEFORE the conference. One of your main duties is to help guide guests to the correct classrooms. Make sure you know where you are going! MU = Music Building Just past the Dining Hall side with the Patio Room. The Atrium of the MU is the large open space in the middle of the first floor. Walk through the Atrium to get to LeFrak Concert Hall where the event begins. PH = Powdermaker Hall You all know where this is! Do you know where the assigned rooms are located? DH = Dining Hall The Midway Court of the DH is the middle section between the food area and the Patio Room. View the QC campus map.<https://www.qc.cuny.edu/a/campus-map/> Schedule of Events: Conference agenda: agenda<https://www.qc.cuny.edu/academics/ohs/wp-content/uploads/sites/58/2022/09/TIME-2000-Conf-Agenda-2022.pdf> Help preparing the folders will be needed this coming week. Please come to the TIME 2000 Office in PH002 whenever you have a break. Help for 5 minutes before class or for an hour or more...all help will be appreciated and will make an impact. Thursday, October 27th, the day before: Help will be needed moving items from PH to MU and setting up. Please volunteer if available! 8:30am: Meet in the lobby of MU in front of LeFrak Concert Hall. All students should put on name tags and then report to the appropriate captains. Help might be needed setting up the tables, signs, and folders. Look for an email update regarding how much gets accomplished the day before the event and what, if anything, still needs attention. If you are not assigned to a job at this time, please help set up items if necessary. Help maintain the food tables (until guests are seated in the auditorium) by refilling items (extra water bottles are under the table) and/or moving them up to the front of the food tables. Also, throw out any garbage left on tables. Check email for possible change of start time. 8:30am-9:30am: GREET our guests and direct them to the Registration Desks. There are separate tables for teachers/professors (to the left of the student tables) and students (across from the entrance). 9:10am: All TIME students in the vicinity should start directing people in the lobby to be seated in LeFrak Concert Hall. Ushers must make sure all seats are filled starting with the front rows, front sections only. Make sure students do not skip seats. Speak up and tell students where they should sit. 9:30am: Program starts. Dr. Artzt makes opening comments followed by the Keynote. All TIME 2000 students without an assignment at this time should be seated quietly in the auditorium, behind the guests or in the balcony. If you need to report to your next job before 11am, sit on an aisle so that you may leave quietly. Most importantly, TIME 2000 students should be good role models for the high school students. Please do not talk during the presentations. Remember to allow the high school guests to answer the questions posed by the presenters. 10:45am (shortly before the keynote speaker finishes his presentation): * Presenter Escorts Meet the presenter you will escort to a classroom in the lobby at the time requested. This could actually be earlier than 10:45am. Check with Kayla for the exact time at the presenter check-in table as per the instructions in the Excel file. Sit in the back, on an aisle, so you can leave discreetly. * EQUIPMENT MONITORS: If "Equipment" is your job assignment, you should arrive at the classroom at the time requested by the presenter. Follow instructions for presenter escort, above and in the excel file. The presenter may be using PowerPoint and a projector. Help the presenter turn on the computer and log-in with your QC info. If there are technical problems in a room in PH, contact Angelin or Tobi or get help from Media Services in Kiely 226. If all else fails, find Mrs. Weinman. * If you are asked to bring graphing calculators to a presenter, please be responsible for distributing and then collecting all the calculators BEFORE the end of each session. Pick up the calculators from Lori, PH 002 before the start of session I. After session II, please return the calculators to Lori at 1:15pm, in PH002. Then, report to the Midway Court in the Dining Hall, and help with lunch. 10:50am: Escorts meet the captains in the Colden Lobby. BEFORE the keynote speaker finishes speaking, you will line up on the grass to the left as you exit MU as directed by the captains with your room signs held high. Follow instructions listed on job descriptions. Room signs should be picked up from the captains before 9:30am or from the captains when you meet now. Follow instructions of captains so that rooms are listed in numerical order and escorts are well-spaced around the grassy area. Expect 20-25 students per classroom. Leave for your session I room as instructed by the dismissal captains. 11:15am-12:05pm: Session I * Escorts will bring students to assigned classrooms. All TIME 2000 students in a classroom should offer their assistance to the presenter. Also assist with the distribution and collection of calculators and other materials. Help ensure that all equipment is collected from students before students leave the classroom. * At the end of the first workshop, presenters will stay in the same room and students will move to a different room for the second session. Students in the same room for Session I will move together, as a group, to a room for Session II. When the first workshop ends, announce to the students in the room to follow you to the next workshop. Know your assigned room numbers! 12:15pm-1:05pm: Session II Escorts should lead the guests to the second room. The room number is listed in the attached Excel file and can also be found in the high school students' folders. There are no room signs for Session II as your group of students is already with you. Approach students who look lost. Offer your assistance to the presenter. Presenter Escorts ("Escorts" escort students; "Presenter Escorts" escort and assist the teachers of the workshops) remain in the same room for both sessions. ***** AT THE END OF SESSION II, BEFORE LEAVING THE CLASSROOM, ASK STUDENTS TO COMPLETE THE YELLOW EVALUATION FORMS THAT ARE IN THEIR FOLDERS. A COMPLETED EVALUATION FORM IS A LUNCH TICKET. STUDENTS WILL TRADE THE TICKET FOR A LUNCH BOX, SO DO NOT COLLECT THEM. ***** 1:15pm-2:15pm: LUNCH and Q&A Session, SU, 4th floor, Ballroom LUNCH: Students exchange yellow completed evaluation forms for one boxed lunch. One lunch per person. Please help distribute lunches as soon as you get to the lunch room. All guests, teachers and students, must hand you a completed yellow evaluation form as a lunch ticket. Presenters and TIME 2000 students are the only people who do not need to submit yellow lunch tickets. TIME 2000 students may take lunch after the guests are served. TIME 2000 students should be positioned in front of the lunch tables, standing between the guests and the food. Guests will hand you completed tickets and then you will hand them the lunches of their choice. Q&A Session with TIME 2000 Student Panel: All TIME 2000 Students: Please help with crowd and noise control. It was difficult to hear the panel discussion in previous years. Please help keep the crowd quiet as needed. TIME 2000 students should spread out around the room. Help quiet the crowd. Be positive role models by refraining from talking during the panel session. 2:30pm: TIME to celebrate! TIME 2000 Party in the lunch room to thank you for your assistance! HELP: Last minute changes, questions, or problems during the conference, call: Tobi: 929-377-4685 Equipment problems: Angelin: 646-818-2327 If you cannot reach us, Lori is available in the TIME 2000 office, 718-997-5377. Ask her to call me on your behalf. If you have an EMERGENCY and will be absent at the last minute, you must contact us! Make sure you speak to one of us; do not only leave a message or send an email on Friday. As you see, you all play a role and we are counting on your contribution and we must know that your positions need replacements before the guests arrive. Please do not hesitate to contact me if you still have questions. E-mail will be the best way to reach me between now and the day of the event. Thank you! Mrs. Weinman Naomi Weinman TIME2000/SEYS Queens College, CUNY | 65-30 Kissena Blvd | Queens, NY |11367 (w) 718-997-5377 | (f) 718-997-5173 TIME2000.qc.cuny.edu<https://www.qc.cuny.edu/academics/ohs/time-2000/> Donate to TIME 2000<https://urldefense.proofpoint.com/v2/url?u=http-3A__bit.ly_time2000&d=DwIFAg... >