Dear TIME 2000 Students, There is a big change regarding the TIME 2000 conference on Friday, Nov. 1. All opening ceremonies - registration, welcoming remarks by Dr. Artzt, the QC President, and the CUNY Chancellor, and the keynote address - will take place in the STUDENT UNION, 4TH FLOOR BALLROOM. Due to renovations at Colden, we will not meet there. All students should meet in the SU 4th floor lobby at 8am on Friday, Nov. 1, to help set up the registration tables and to meet with captains. Tell all your TIME 2000 friends to read this email! An excel file is attached with updated job assignments and job descriptions. Help is needed to move items from the TIME 2000 office to the SU on Thursday, October 31, at 1pm. If you are available, please meet to help load the truck at PH 002. If you arrive late and we are not in PH 002, please meet us at the front of the SU to unload the truck and to move items to the 4th floor. All students should attend the media training session on Wednesday, October 30, at 12:15pm. Students with the jobs of equipment, calculators, presenter escort must attend; students with other jobs should attend if available so that they can learn how to fix connection problems. If you have any questions about your job descriptions, this is the time to ask. Thank you in advance for your help! Sincerely, Mrs. Weinman From: Naomi Weinman Sent: Tuesday, October 08, 2019 5:41 PM To: time2000_T22@lists.qc.cuny.edu; time2000_t21@lists.qc.cuny.edu; time2000_t20@lists.qc.cuny.edu; T19 (TIME2000_T19@lists.qc.cuny.edu) <TIME2000_T19@lists.qc.cuny.edu> Cc: Alice Artzt <qcartzt@gmail.com>; Loriann Maugeri <loriann.maugeri@qc.cuny.edu>; Naomi Weinman <Naomi.Weinman@qc.cuny.edu> Subject: TIME 2000 Conference Details and Job Assignments PLEASE READ COMPLETELY BEFORE THE OCTOBER 15 SEMINAR SO YOU CAN ASK QUESTIONS IF YOU HAVE ANY. There will be a meeting about the conference on Wednesday, October 30, in PH 004, 12:15pm. TIME 2000 Conference Celebrating Mathematics Teaching Friday, November 1, 2019 Dear TIME 2000 Students, Thank you in advance for your contributions at the TIME 2000 Event on Friday, November 1, 2019. Your help in making the conference run smoothly is greatly appreciated. Together, we will create something special! Attached please find an Excel file with your specific job assignments on one worksheet and descriptions of the duties of each job on a different worksheet (see tabs near the bottom of the file). Your name might be listed as many as six times, or just once, depending on the time frame of the job(s) assigned. Remember to look for your name more than once. Then, click on the second worksheet tab to learn what each job entails. Check for updates and changes to the list between now and the event date. Notify me immediately if your name is not on the list, your job assignment is not explained or in conflict with another job assigned to you, or if you cannot perform your assigned duties. In addition to the assigned jobs, all TIME 2000 students are responsible for "Crowd Control" and "Food." Please read those job descriptions on the attached excel file (second tabbed worksheet). When you are between jobs, you should attend the keynote address and/or workshops. Links to the agenda and the workshop descriptions (with room numbers) will be on the right side of the conference web page at time2000.conference.edu<http://www.qc.cuny.edu/Academics/Honors/Time2000/Pages/conference.aspx>. General instructions, regardless of specific job assignment, are listed below. Please read all of the instructions, so that you are prepared to offer help wherever it is needed. This email is long but should provide answers to all your questions. As the ambassadors of TIME 2000 and Queens College, please remember the following: 1. SMILE. Approach students and their teachers; ask if they need help, or if they have any questions. Guide them to the correct location. 2. Be PROFESSIONAL! Know your job assignment(s) and what is expected of you before arriving at the conference. Please be ON TIME for each assignment. We are depending on you. Help make the day run smoothly! 3. Be POSITIVE! When you speak with our guests, introduce yourself and speak positively about the college and the program. 4. DRESS: Wear your TIME 2000 tee-shirts. If you do not have a TIME 2000 shirt (why not?), please wear royal blue and/or white and/or a TIME 2000 Sweatshirt. Freshman who did not receive shirts last month should see me in PH 002 later today. 5. Embrace CLEANLINESS! a) Use appropriate and "clean" language b) Dress is casual but clean c) Help keep Colden, the SU and the classrooms we visit clean. If you see litter, please pick it up and put it in the trash. 6. Know how to get to the classrooms to which you are assigned BEFORE the conference. One of your main duties is to help guide guests to the correct classrooms. Make sure you know where you are going! Colden = Colden Auditorium in the Kupferberg Center. This is on the corner of campus closest to Kissena Blvd. and the LIE service road. PH = Powdermaker Hall You all know where this is! Do you know where the assigned rooms are located? SU= Student Union SU Ballroom, 4th floor: Everyone reports here for lunch, after Session II. Use the elevators or the stairs. Schedule of Events: Conference agenda: click here.<https://www.qc.cuny.edu/Academics/Honors/Time2000/Documents/TIME%202000%20Conf%202019%20Agenda%20with%20Felo%20in%20Colden.pdf> Thursday, the day before: Help will be needed moving items from PH to Colden and setting up. Please volunteer if available! 8:00am: Meet in the SU 4th floor lobby. All students should put on name tags and then report to the appropriate captains. Help might be needed setting up the tables, signs, and folders. Look for an email update regarding how much gets accomplished the day before the event and what, if anything, still needs attention. If you are not assigned to a job at this time, please help set up items if necessary. Help maintain the food tables (until guests are seated in the Ballroom) by refilling items (extra water bottles are under the table) and/or moving them up to the front of the food tables. Also, throw out any garbage left on tables. Check email for possible change of start time. 8:30am-9:30am: GREET our guests and direct them to the Registration Desks. There are separate tables for teachers/professors (on the right as you enter) and students (across from the entrance). 9:10am: All TIME students in the vicinity should start directing people in the lobby to be seated in Colden Auditorium. Ushers must make sure all seats are filled starting with the front rows, front sections only. Make sure students do not skip seats as the room. Speak up and tell students where they should sit. 9:30am: Program starts. Dr. Artzt makes opening comments, followed by the QC President, the CUNY Chancellor, and then the Keynote. All TIME 2000 students without an assignment at this time should be seated quietly in the auditorium, behind the guests. If you need to report to your next job before 11am, sit on an aisle so that you may leave quietly. Most importantly, TIME 2000 students should be good role models for the high school students. Please do not talk during the presentations. Remember to allow the high school guests to answer the questions posed by the presenters. 10:45am (shortly before the keynote speaker finishes his presentation): * Presenter Escorts Meet the presenter you will escort to a classroom in the Colden lobby at the time requested. This could actually be earlier than 10:45am. Check with Nicole for the exact time at the presenter check-in table as per the instructions in the Excel file. Sit in the back, on an aisle, so you can leave discreetly. * EQUIPMENT MONITORS: If "Equipment" is your job assignment, you should arrive at the classroom at the time requested by the presenter. Follow instructions for presenter escort, above and in the excel file. The presenter may be using PowerPoint and a projector. Rooms in Powdermaker Hall have cabinets or closets with all the equipment. Pick up keys for the cabinets from Lori in PH 002 before you go to the assigned classroom. Help the presenter turn on the computer and log-in with your QC info. If there are technical problems in a room in PH, contact Amanda or Reinald or get help from Media Services in PH 136. If all else fails, find Alyssa. * If you are asked to bring graphing calculators to a presenter, please be responsible for distributing and then collecting all the calculators BEFORE the end of each session. Pick up the calculators from Lori, PH 002 before the start of session I. After session II, please return the calculators to Lori at 1:15pm, in PH002. Then, report to SU, 4th floor, and help with lunch. 10:50am: Escorts meet the captains in the Colden Lobby. BEFORE the keynote speaker finishes speaking, you will line up on the grass to the left as you exit Colden as directed by the captains with your room signs held high. Follow instructions listed on job descriptions. Room signs should be picked up from the teacher registration desk before 9:30am or from the captains when you meet now. Follow instructions of captains so that rooms are listed in numerical order and escorts are well-spaced around the grassy area. Expect 25-28 students per classroom. Leave Colden for your session I room as instructed by the dismissal captains. 11:15am-12:05pm: Session I * Escorts will bring students to assigned classrooms. All TIME 2000 students in a classroom should offer their assistance to the presenter. Also assist with the distribution and collection of calculators and other materials. Help ensure that all equipment is collected from students before students leave the classroom. * At the end of the first workshop, presenters will stay in the same room and students will move to a different room for the second session. Students in the same room for Session I will move together, as a group, to a room for Session II. When the first workshop ends, announce to the students in the room to follow you to the next workshop. Know your assigned room numbers! 12:15pm-1:05pm: Session II Escorts should lead the guests to the second room. The room number is listed in the attached Excel file and can also be found in the high school students' folders. There are no room signs for Session II as your group of students is already with you. Approach students who look lost. Offer assistance to the presenter. Presenter Escorts remain in the same room for both sessions. ***** AT THE END OF SESSION II, BEFORE LEAVING THE CLASSROOM, ASK STUDENTS TO COMPLETE THE YELLOW EVALUATION FORMS THAT ARE IN THEIR FOLDERS. A COMPLETED EVALUATION FORM IS A LUNCH TICKET. STUDENTS WILL TRADE THE TICKET FOR A LUNCH BOX, SO DO NOT COLLECT THEM. ***** 1:15pm-2:15pm: LUNCH and Q&A Session, SU, 4th floor, Ballroom LUNCH: Students exchange yellow completed evaluation forms for one boxed lunch. One lunch per person. Please help distribute lunches as soon as you get to the ballroom. All guests, teachers and students, must hand you a completed yellow evaluation form as a lunch ticket. Presenters and TIME 2000 students are the only people who do not need to submit yellow lunch tickets. TIME 2000 students may take lunch after the guests are served. TIME 2000 students should be positioned in front of the lunch tables, standing between the guests and the food. Guests will hand you completed tickets and then you will hand them the lunches of their choice. Q&A Session with TIME 2000 Student Panel: All TIME 2000 Students: Please help with crowd and noise control. It was difficult to hear the panel discussion in previous years. Please help keep the crowd quiet as needed. TIME 2000 students should spread out around the room. Help quiet the crowd. Be positive role models by refraining from talking during the panel session. 2:30pm: TIME to celebrate! TIME 2000 Party in the SU Ballroom to thank you for your assistance! Make your own sundaes! HELP: Last minute changes, questions, or problems during the conference, call: Christian: 347-459-7560 Equipment problems: Amanda: 516-317-7831 Reinald: 347-806-7573 If you cannot reach us, Lori is available in the TIME 2000 office, 718-997-5377. Ask her to call me on your behalf. If you have an EMERGENCY and will be absent at the last minute, you must contact us! Make sure you speak to one of us; do not only leave a message or send an email on Friday. As you see, you all play a role and we are counting on your contribution and we must know that your positions need replacements before the guests arrive. Please do not hesitate to contact me if you still have questions. E-mail will be the best way to reach me between now and the day of the event. Thank you! Mrs. Weinman Naomi Weinman TIME2000/SEYS Queens College, CUNY | 65-30 Kissena Blvd | Queens, NY |11367 (w) 718-997-5377 | (f) 718-997-5173 time2000.qc.cuny.edu<https://www.qc.cuny.edu/Academics/Honors/Time2000/Pages/default.aspx> | Donate to TIME 2000<http://bit.ly/time2000>