PLEASE READ BEFORE THE OCTOBER 18 SEMINAR SO YOU CAN ASK QUESTIONS IF YOU HAVE ANY. SEE ATTACHED FILE, AS WELL. And, please, SAVE this email! TIME 2000 Conference Celebrating Mathematics Teaching Friday, November 4, 2016 Dear TIME 2000 Students, Thank you in advance for your contributions at the TIME 2000 Event on Friday, November 4. Your help in making the conference run smoothly is greatly appreciated. Together, we will create something special! Attached please find an Excel file with your specific job assignments on one worksheet and descriptions of the duties of each job on a different worksheet (see tabs near the bottom of the file). Your name might be listed as many as five times, or just once, depending on the time frame of the job(s) assigned. Remember to look for your name more than once. Then, click on the second worksheet tab to learn what each job entails. Check for updates and changes to the list between now and the event date. Notify me immediately if your name is not on the list, your job assignment is not explained or in conflict with another job assigned to you, or if you cannot perform your assigned duties. In addition to the assigned jobs, all TIME 2000 students are responsible for "Crowd Control" and "Food." Please read those job descriptions on the attached excel file (second tabbed worksheet). When you are between jobs, you should attend the keynote address and/or workshops. General instructions, regardless of specific job assignment, are listed below. Please read all of the instructions, so that you are prepared to offer help wherever it is needed. The email is long but should provide answers to all your questions. As the ambassadors of TIME 2000 and Queens College, please remember the following: 1. SMILE. Approach students and their teachers; ask if they need help, or if they have any questions. Guide them to the correct location. 2. Be PROFESSIONAL! Know your job assignment(s) and what is expected of you before arriving at the conference. Please be ON TIME for each assignment. We are depending on you. Help make the day run smoothly! 3. Be POSITIVE! When you speak with our guests, introduce yourself and speak positively about the college and the program. 4. DRESS: Wear your TIME 2000 tee-shirts. If you do not have a TIME 2000 shirt (why not?), please wear royal blue and/or white and/or a TIME 2000 Sweatshirt. 5. Embrace CLEANLINESS! a) Use appropriate and "clean" language b) Dress is casual but clean c) Help keep the SU and the classrooms we visit clean. If you see litter, please pick it up and put it in the trash. 6. Know how to get to the classrooms to which you are assigned, BEFORE the conference. One of your main duties is to help guide guests to the correct classrooms. Make sure you know where you are going! PH = Powdermaker Hall You all know where this is! Do you know where the assigned rooms are located? SU= Student Union SU: All classrooms are on the third floor of the building. Use the stairs to go from 4th floor to 3rd floor and vice versa... SU Ballroom, 4th floor: Everyone reports here at 8:15am and again for lunch, after Session II. Use the elevators. Schedule of Events: 8:15am: Meet in the 4th floor lobby of the SU. All students should put on name tags and then report to the appropriate captains. If you are not assigned to a job at this time, please help set up the food items if necessary. Help maintain the food tables (until guests are seated in the Ballroom) by refilling items (extra water bottles are under the table) and/or moving them up to the front of the food tables. Also, throw out any garbage left on tables. Check email for possible change of start time. 8:30am-9:30am: GREET our guests and direct them to the Registration Desks. There are separate tables for teachers/professors (on the left as you exit the elevators) and students. 9:10am: All TIME students in the vicinity should start directing people in the lobby and the ballroom to be seated in the SU Ballroom. Ushers must make sure all seats are filled starting with the front rows, all sections, of the Ballroom. Make sure students do not skip seats as the room will be filled to capacity. Speak up and tell students where they should sit. 9:30am: Program starts. Dr. Artzt makes opening comments, followed by the QC President and then the Keynote. All TIME 2000 students without an assignment at this time should be seated quietly in the auditorium, behind the guests. If you need to report to your next job before 11am, sit on an aisle so that you may leave quietly. Most importantly, TIME 2000 students should be good role models for the high school students. Please do not talk during the presentations. Remember to allow the high school guests to answer the questions posed by the presenters. 10:45am: * Presenter Escorts Meet the presenter you will escort to a classroom in the SU lobby at the time requested. This could actually be earlier than 10:45am. Check with Angelina as per the instructions in the Excel file. * EQUIPMENT MONITORS: If "Equipment" is your job assignment, please leave the keynote speech promptly when Jennifer Quinn finishes the keynote address. Sit in the back, on an aisle, so you can leave discreetly. The classroom presenter may be using PowerPoint and a projector. Rooms in Powdermaker Hall have cabinets or closets with all the equipment. Pick up keys for the cabinets from Ruth in PH 002 before you go to the assigned classroom. Help the presenter turn on the computer and log-in with your QC info. If there are technical problems in a room in PH, contact Sam or Agnes or get help from Media Services in PH 136. If there are technical problems in a room in the SU, please contact Andrea Turnbull in the SU (1st floor, across from the elevators), 718-997-3962. * If you are asked to bring graphing calculators to a presenter, please be responsible for distributing and then collecting all the calculators BEFORE the end of each session. Pick up the calculators from Ruth, PH 002. After session II, please return the calculators to Ruth at 1:15pm, in PH002. Then, go to SU, 4th floor and help with lunch. 10:50am: Escorts meet the captains in the SU Lobby. You will line up around the ballroom perimeter as directed by the captains with your room signs held high. Follow instructions listed on job descriptions. Room signs should be picked up from the teacher registration desk before 9:30am or from the captains when you meet now. Follow instructions of captains so that rooms are listed in numerical order and escorts are well-spaced around the room. Expect 25-28 students per classroom. Leave the SU for your session I room when you are instructed by the dismissal captains. 11:15am-12:05pm: Session I * Escorts will bring students to assigned classrooms. All TIME 2000 students in a classroom should offer their assistance to the presenter. Also assist with the distribution and collection of calculators and other materials. Help ensure that all equipment is collected from students before leaving the classroom. * At the end of the first workshop, presenters will stay in the same room and students will move to a different room for the second session. Students in the same room for Session I will move together, as a group, to a room for session II. When the first workshop ends, announce to the students in the room to follow you to the next workshop. Know your assigned room numbers! 12:15pm-1:05pm: Session II Escorts should lead the guests to the second room. Approach students who look lost. Offer assistance to the presenter. Presenter Escorts remain in the same room for both sessions. ***** AT THE END OF SESSION II, BEFORE LEAVING THE CLASSROOM, ASK STUDENTS TO COMPLETE THE YELLOW EVALUATION FORMS THAT ARE IN THEIR FOLDERS. A COMPLETED EVALUATION FORM IS A LUNCH TICKET. STUDENTS WILL TRADE THE TICKET FOR A LUNCH BOX, SO DO NOT COLLECT THEM. ***** 1:15pm-2:15pm: LUNCH and Q&A Session, SU, 4th floor, Ballroom LUNCH: Students exchange completed evaluation forms for one boxed lunch. One lunch per person. Please help distribute lunches as soon as you get to the ballroom. All guests, teachers and students, must hand you a completed yellow evaluation form as a lunch ticket. Presenters and TIME 2000 students are the only people who do not need to submit yellow lunch tickets. TIME 2000 students may take lunch after the guests are served. Q&A Session with TIME 2000 Student Panel: All TIME 2000 Students: Please help with crowd and noise control. It was difficult to hear the panel discussion in previous years. Please help keep the crowd quiet as needed. TIME 2000 students should spread out around the room Help quiet the crowd. Be positive role models by refraining from talking during the panel session. 2:30pm: TIME to celebrate! TIME 2000 Party in the SU Ballroom to thank you for your assistance! HELP: Last minute changes, questions, or problems during the conference, call: Amalia: 917-561-3994 Daniel: 516-974-8233. Equipment problems: Sam: 917-975-0656 Agnes: 917- 400-5787 If you cannot reach us, Ruth is available in the TIME 2000 office, 718-997-5377. Ask her to call me on your behalf. If you have an EMERGENCY and will be absent at the last minute, you must contact us! Make sure you speak to one of us; do not only leave a message or send an email on Friday. As you see, you all play a role and we are counting on your contribution and we must know that your positions need replacement before the guests arrive. Please do not hesitate to contact me if you still have questions. E-mail will be the best way to reach me between now and the day of the event. Thank you! Naomi Weinman TIME2000/SEYS Queens College, CUNY | 65-30 Kissena Blvd | Queens, NY |11367 (w) 718-997-5377 | (f) 718 997 5173 TIME2000.qc.cuny.edu