All: Please see the information below (it has changed since last distributed). Very important information on end-of-the-year budgets and expenditures. All department directors and staff members who pay bills must pay attention to the details below. Thank you. Sincerely, Adam [Description: Queens College]<http://www.qc.cuny.edu/> Adam L. Rockman, Ed.D. | Vice President for Student Affairs Queens College, CUNY<http://www.qc.cuny.edu/> | 6530 Kissena Blvd, Queens NY 11367-1597 718-997-5500 | Fax: 718-997-5640 | adam.rockman@qc.cuny.edu<mailto:adam.rockman@qc.cuny.edu> [QC Banner] From Bill Keller, Vice President for Finance & Administration: (Please note new information in fourth paragraph since this memo was last transmitted.) New York State will be upgrading its Statewide Financial System (SFS) resulting in changes to the system and its business practices. In anticipation of this significant change, please take note of these key implications for our college: 1. The year-end procurement processing calendar will be modified to accommodate the changes. The final date for approved requisitions will be accelerated to ensure that purchase orders can be processed prior to the State-imposed blackout period - typically from mid to late March through the middle of April. 2. All invoices associated with either a CUNY contract or an OGS contract should be vouchered and paid prior to the SFS blackout date. Please ensure that any invoices that may be received from vendors by a department are forwarded to Accounts Payable with all supporting documentation in a timely fashion so that they can be paid expeditiously. All questions regarding the deadlines in this memo will be addressed at mandatory workshops held on Friday, February 6 at 11 am or Wednesday, February 11 at 10 am in the Flex Space at The Summit Apartments (student residence hall). Please ensure that a representative from your department attends one of the scheduled workshops. PAYMENT TO VENDORS CANNOT BE PROCESSED DURING THE BLACKOUT PERIOD. PLEASE SUBMIT RECEIPTS IN CUNYFIRST AND BACKUP DOCUMENTATION TO ACCOUNTS PAYABLE BY MARCH 4, 2015 SO VENDORS CAN BE PAID PRIOR TO THE BLACKOUT PERIOD. The deadlines must be strictly adhered to: Fiscal Year End 2015 Deadlines Date Mandatory Year End Workshop-Flex Space (student residence hall) Friday, February 6, 11 am Mandatory Year End Workshop-Flex Space (student residence hall) Wednesday, February 11, 10 am Last day for New Vendor Registration Friday, February 20, 2015 Last day for Budget Transfers that impact OTPS Wednesday, March 4, 2015 Last day to submit Purchase Requisitions Wednesday, March 4, 2015 Last day to approve Purchase Requisitions Wednesday, March 4, 2015 Last day to submit change order increases Wednesday, March 4, 2015 Last day to submit travel authorizations & travel expense encumbrances Monday, April 13, 2015 Last day to order through Staples/Proftech Friday, June 19, 2015 Last day to receive goods or services for fiscal year 2015 Tuesday, June 30, 2015 Last day to submit travel expense reports for fiscal year 2015 Thursday, July 2, 2015 [City University of New York logo] This mail was sent by an automated process. Do not reply to this mail, which cannot accept replies. At the bottom of this email, you will see Constant Contact language that offers the option of using "SafeUnsubscribe" to remove yourself from the email list. We strongly advise you not to unsubscribe because QCmailers may contain critical, timely information you need, such as WebAttendance and WebGrade information for faculty; Human Resources announcements for faculty and staff; and announcements from the Registrar or Bursar for students. This information may not be communicated in any other way but through the QCmailer. Forward email<http://ui.constantcontact.com/sa/fwtf.jsp?llr=hb4e4idab&m=1103033957415&ea=arockman%40qc.cuny.edu&a=1119793720201> [http://img.constantcontact.com/letters/images/SafeUnsubscribe_Footer_Logo_New.png]<http://visitor.constantcontact.com/do?p=un&m=0017wQOe3ygv3Ag6mWSt6yjlQ%3D%3D&ch=32b69470-b559-11e3-8a08-d4ae52754055&ca=eecbf17e-130d-4895-aba5-3eac48d55d03> This email was sent to arockman@qc.cuny.edu<mailto:arockman@qc.cuny.edu> by qcmailer@qc.cuny.edu<mailto:qcmailer@qc.cuny.edu> | Update Profile/Email Address<http://visitor.constantcontact.com/do?p=oo&m=0017wQOe3ygv3Ag6mWSt6yjlQ%3D%3D&ch=32b69470-b559-11e3-8a08-d4ae52754055&ca=eecbf17e-130d-4895-aba5-3eac48d55d03> | Rapid removal with SafeUnsubscribe<http://visitor.constantcontact.com/do?p=un&m=0017wQOe3ygv3Ag6mWSt6yjlQ%3D%3D&ch=32b69470-b559-11e3-8a08-d4ae52754055&ca=eecbf17e-130d-4895-aba5-3eac48d55d03>™ | Privacy Policy<http://ui.constantcontact.com/roving/CCPrivacyPolicy.jsp>. [http://img.constantcontact.com/letters/images/CC_Footer_Logo_New.png]<http://www.constantcontact.com/index.jsp?cc=TEM_BusLet_003> Queens College, CUNY | 65-30 Kissena Blvd | Flushing | NY | 11367