- sadivision@lists.qc.cuny.edu - Queens College Mailman 3 Archives

[SADivision 0188] New Process for recording Annual and Sick Time
by Jennifer Jarvis 19 Aug '15

19 Aug '15

Having trouble viewing this email? Click here <http://campaign.r20.constantcontact.com/render?ca=64426a3a-0181-44f8-a25b-e…> [QC Banner] From the Office of Human Resources: The Office of Human Resources is pleased to announce the launching of the online time and leave application, HRAssist, for all full-time employees (excluding faculty) effective October 1, 2015. This application will replace the current paper timesheet used by full-time employees and will bring the college in compliance with the bi-weekly recording of time and leave for all full time staff as required by the City University of New York Central Office. In order to ensure a smooth rollout of the HRAssist system, all outstanding timesheets for months that precede August 2015 must be received in the OHR Time and Leave Unit no later than August 26, 2015. All August 2015 timesheets must be received in the OHRTime and Leave Unit on time, no later than September 4, 2015. These deadlines must be met so that when the HRAssist system is turned on, your time and leave balances will be accurately reflected. Training opportunities are being planned for employees and supervisors. We will notify you as soon as the schedule is available. HRAssist has a number of advantages, such as: * It is a fully automated, web-based application that can be accessed from any computer at any time * Employees (full-time) will now be able to submit their timesheets online * Employees will be able to submit leave requests electronically for supervisory review and approval * Supervisors will receive email notifications when timesheets require their approval * Accurate and up-to-date accrual balances will be available 24/7 for employee and supervisor viewing * Supports our campus "green initiative" by saving paper. If you have any questions about this system, contact the team lead Sharon Megnath at 718-997-5765 and/or project trainer Liza Torres at 718-997-4491.

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[SADivision 0187] Careers in Student Affairs Conference: October 23rd
by Jennifer Jarvis 11 Aug '15

11 Aug '15

Sharing, Good morning, The NASPA II Careers in Student Affairs Conference will occur on Friday, October 23rd at three different locations: New York Institute of Technology, Canisius College, Towson University. Our keynote speaker is Dr. Jason Pina, VP at Bridgewater State University. The topic is: "The Next 20 Years of Student Affairs." (Jason be at NYIT and live-streamed to the other two locations). The intended audience is undergrads considering higher education, grad students, and new professionals with less than 5 years' experience-but anyone is welcome to join us! Registration Link: http://www.naspa.org/events/careers-in-student-affairs-conference<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.naspa.org_events_ca…> Please consider forwarding this to anyone who may be interested. Thanks in advance for your support!

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[SADivision 0186] Time Sheet
by Adam Rockman 04 Aug '15

04 Aug '15

All: Please see attached for an Excel version of the timesheet that all HEO-series and ECP employees are required to complete each month. As you will see, this version of the timesheet calculates your balances automatically! I know this will be very helpful for those of us who have trouble calculating this by hand. Enjoy! Sincerely, Adam [Description: Queens College]<http://www.qc.cuny.edu/> Adam L. Rockman, Ed.D. | Vice President for Student Affairs Queens College, CUNY<http://www.qc.cuny.edu/> | 6530 Kissena Blvd, Queens NY 11367-1597 718-997-5500 | Fax: 718-997-5640 | adam.rockman(a)qc.cuny.edu<mailto:adam.rockman@qc.cuny.edu>

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[SADivision 0185] Summit Apartment Move-In Day
by Jennifer Jarvis 28 Jul '15

28 Jul '15

With the start of the Fall 2015 semester quickly approaching, we are preparing for our seventh year at the Summit Apartments. We are looking forward to yet another new academic year with exciting opportunities for our residential community at Queens College. The staff have been working hard with numerous upgrades over the summer to enhance the residential experience including new living room furniture (sofas and chairs) and enhanced Wi-Fi internet! "Move-in Day" for our residential students living in the Summit Apartments is Tuesday, August 25th. For many of the students moving in, this will be a first-time experience as they move out of their parents' homes and move into a new community. We are seeking volunteers to assist in greeting families, checking in students, and helping students move belongings into their rooms. (The latter being the service the families most appreciate and remember!) Volunteers will be needed between the hours of 7:30 am and 3:30 pm. We would like to schedule two shifts (7:30am to 12:00noon and 11:00am to 3:30pm), but any amount of time you can offer will be greatly appreciated. Please register your intent to volunteer by emailing your hours of availability to housing(a)qc.cuny.edu<mailto:housing@qc.cuny.edu> by Monday, August 17th. Again, we truly appreciate any help you can offer in making Move-in Day at Summit Apartments as successful as possible! ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ [cid:image002.jpg@01D0C94E.155DDF50]Sean J. Pierce, Director 64-80 Kissena Boulevard * Flushing, NY 11367 (718) 997-4881 (office) * (718) 997-4882 (fax) http://www.queenscollegehousing.com<http://www.queenscollegehousing.com/> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

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[SADivision 0184] Submit an Award Nomination Today
by Jennifer Jarvis 28 Jul '15

28 Jul '15

Please consider nominating a colleague or staff member on your campus. See below for details. Please share widely on your campus and within the region. Thanks for your support of the NASPA Region II award nomination process. From: regions=naspa.org(a)mg.naspa.org<mailto:regions=naspa.org@mg.naspa.org> [mailto:regions=naspa.org@mg.naspa.org] On Behalf Of regions(a)naspa.org<mailto:regions@naspa.org> Sent: Tuesday, July 28, 2015 9:11 AM Subject: Submit an Award Nomination Today [Region II Logo]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.naspa.org_&d=AwMFaQ…> Dear NASPA Region II Members, We are excited to invite you to submit award nominations to recognize NASPA member individuals and institutions within our region! Awards are incredibly important because they recognize the many deserving people and programs in our region, so please consider taking the time to nominate colleagues in our region that deserved this honorable recognition. The submission deadline will approach quickly, so make sure to get your nominations in! Please visit https://www.naspa.org/constituent-groups/regions/region-two/awards-grants<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.naspa.org_constitu…> to review the award categories and submit your nominations, TODAY! The deadline to submit nominations is Friday, October 16, 2015. We are also looking for several individuals to serve on the regional award committee to select this year’s winners. If you are interested in serving on the regional awards committee, please contact me at david.jones(a)cuny.edu<mailto:david.jones@cuny.edu> or via telephone at 646-664-8820. Here are the step-by-step directions to submit your nominations: NOMINATION PROCESSS FOR REGION II AWARD NOMINATIONS! 3 Easy Steps: 1. Ask the nominee for a copy of their resume. 2. Write a letter of support based on the award criteria. 3. Connect with at least one other person who will also support the nomination by writing a letter. Of course if you find others willing to write a letter as well, great! Just keep it to a maximum of 5 letters Then simply submit your nomination to: https://www.naspa.org/constituent-groups/regions/region-two/awards-grants<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.naspa.org_constitu…> That's it! So what are you waiting for? Get writing and thanks for being an active member of your Region! DEADLINE FOR NOMINATIONS IS OCTOBER 16, 2015 ________________________________ NASPA does not discriminate on the basis of race, color, national origin, religion, sex, age, gender identity, gender expression, affectional or sexual orientation, or disability in any of its policies, programs, and services.

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[SADivision 0183] Annual Benefits Fair 2015
by Jennifer Jarvis 23 Jun '15

23 Jun '15

Having trouble viewing this email? Click here <http://campaign.r20.constantcontact.com/render?ca=1c84a2a1-3a4c-4ab1-9dbb-c…> [http://files.ctctcdn.com/72c72f1d001/ea462500-aa56-4a67-9bcf-dc328aa881c9.g…] SAVE THE DATE - September 10th 2015 Annual Benefits Fair 2015 coming soon! Gain valuable information and get your questions answered about retirement, social security, health care plans, wellness and much more from countless experts! For more information contact 718-997-5765 or email: qcbenefitsfair(a)qc.cuny.edu<mailto:qcbenefitsfair@qc.cuny.edu> [http://files.ctctcdn.com/72c72f1d001/80a09e7a-3e53-412b-b34e-80b228888866.p…]

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[SADivision 0182] Met Life Representative on Campus, June 24
by Jennifer Jarvis 18 Jun '15

18 Jun '15

[QC Banner] From the Office of Human Resources: A MetLife representative will be on campus for one-on-one retirement counseling sessions on Wednesday, June 24, from 10 am to 2 pm in the Office of Human Resources, Kiely Hall 163. To schedule an appointment, please contact Christopher J. Vargas at 631-851-5864 or cvargas(a)metlife.com<mailto:cvargas@metlife.com>.

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[SADivision 0181] Volunteer Registration Assistants Needed for New Student Orientation and Registration
by Jennifer Jarvis 16 Jun '15

16 Jun '15

Having trouble viewing this email? Click here <http://campaign.r20.constantcontact.com/render?ca=bdd8a145-b608-4f68-9b37-4…> [QC Banner] From the Division of Enrollment Management: Volunteer Registration Assistants are needed for the New Student Orientation Sessions for incoming freshmen and transfer students. Those who have CUNYfirst student record and enrollment access and familiarity are particularly needed. If you are able to assist in entering the next class of freshmen and/or transfers, please go to http://qc.cuny.edu/?id=G1TR<http://r20.rs6.net/tn.jsp?f=0013bXiiO9y4kIISz-0gYLW4ndsx4VpE1p2cl2_nmm5MFl0…>. You will be taken to a page which lists the dates and times available, and you will be able to sign up for as many as you prefer. You will also receive a confirmation email and further instructions, information, and location(s) closer to the date of the programs for which you have volunteered. Thank you in advance for your assistance with the orientation programs. [City University of New York logo]

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[SADivision 0180] FW: New Guidelines for Meals & Refreshments
by Adam Rockman 15 Jun '15

15 Jun '15

All: Please see below for important information about use of tax levy monies to pay for food and refreshments. Sincerely, Adam [Description: Queens College]<http://www.qc.cuny.edu/> Adam L. Rockman, Ed.D. | Vice President for Student Affairs Queens College, CUNY<http://www.qc.cuny.edu/> | 6530 Kissena Blvd, Queens NY 11367-1597 718-997-5500 | Fax: 718-997-5640 | adam.rockman(a)qc.cuny.edu<mailto:adam.rockman@qc.cuny.edu> From: Brian Murphy/Assistant VP for Finance/Queens College [mailto:sima@queenscollegecuny.ccsend.com] On Behalf Of Brian Murphy/Assistant VP for Finance/Queens College Sent: Monday, June 15, 2015 1:01 AM To: Adam Rockman Subject: New Guidelines for Meals & Refreshments Having trouble viewing this email? Click here <http://campaign.r20.constantcontact.com/render?ca=bbb13897-e635-4bcf-bf7a-3…> [QC Banner] From Brian Murphy, Assistant Vice President for Finance: CUNY has disseminated new guidelines that clearly define the use of tax-levy funds for meals and refreshments. They may have an impact on your current use. The salient points are highlighted below. Go to https://myqc.qc.cuny.edu/AdminServices/AcctAp/Food%20Service/Home.aspx<http://r20.rs6.net/tn.jsp?f=001gvSZ1T2P5fSALg25Y6k3KYTx8EboVp-VUZ8uj15OwLLs…> for the complete guidelines. Summary Guidelines for Meals Served on Premises for Business Meetings (Senior Colleges and Central Office) The City University of New York must adhere to New York State requirements of reasonableness when ordering food for a meeting. In an effort to comply with the state, CUNY has implemented the requirements below. To provide food, meetings must adhere to the following: * Payment or reimbursement of meals and refreshments at meetings must be regarded as an atypical event, and NOT as a routine business practice. * The purpose and expected duration of the meeting must be stated in the agenda. * The meeting must be at least 2 hours long and must include attendees other than departmental staff. * If a meeting is canceled, the food request must be canceled immediately. * The number of attendees must equal or exceed the number for whom food was ordered. After the meeting, you must submit the original agenda indicating the date and duration and a printed attendees sheet signed by each attendee. If that is not possible, the meeting organizer must submit a signed list of all of the attendees. The agenda and the signed original attendance sheet or signed list of attendees must be submitted to the Accounts Payable Office along with the approval to pay. If there are changes in the number of attendees, etc., you must inform the person placing the order at least 24 hours ahead of time so the food order can be adjusted. Repeated failure to provide accurate information may result in the loss of food privileges at future meetings. Please note: Twenty-four hour notice is required for cancellation of food and refreshments. Food categories: Light Refreshments: State allowable $8.00 per person (Ex., bagels, rolls, Danish, assorted cookies, fruit, coffee and tea) Modest Meal: State allowable $15.00 per person (Ex., assorted sandwiches, choice of pasta or tossed green salad, soda, water, and juice) Costs that are NOT allowed: a. Social Events On-site social events, such as office parties, birthdays, retirements, funerals, graduations, and student or employee recognition events are not allowable costs and should never be paid from tax levy funds. b. Alcoholic Beverages Alcoholic beverages or related costs can never be paid for or reimbursed by tax-levy funds. c. Offsite Staff Meetings Meals solely for CUNY employees taken off site, while not in Travel status, must NOT be paid from tax levy funds under any circumstance. [City University of New York logo] This mail was sent by an automated process. Do not reply to this mail, which cannot accept replies. At the bottom of this email, you will see Constant Contact language that offers the option of using "SafeUnsubscribe" to remove yourself from the email list. We strongly advise you not to unsubscribe because QCmailers may contain critical, timely information you need, such as WebAttendance and WebGrade information for faculty; Human Resources announcements for faculty and staff; and announcements from the Registrar or Bursar for students. This information may not be communicated in any other way but through the QCmailer. Forward email<http://ui.constantcontact.com/sa/fwtf.jsp?llr=hb4e4idab&m=1103033957415&ea=…> [http://img.constantcontact.com/letters/images/SafeUnsubscribe_Footer_Logo_N…]<http://visitor.constantcontact.com/do?p=un&m=0017wQOe3ygv3Ag6mWSt6yjlQ%3D%3…> This email was sent to arockman(a)qc.cuny.edu<mailto:arockman@qc.cuny.edu> by qcmailer(a)qc.cuny.edu<mailto:qcmailer@qc.cuny.edu> | Update Profile/Email Address<http://visitor.constantcontact.com/do?p=oo&m=0017wQOe3ygv3Ag6mWSt6yjlQ%3D%3…> | Rapid removal with SafeUnsubscribe<http://visitor.constantcontact.com/do?p=un&m=0017wQOe3ygv3Ag6mWSt6yjlQ%3D%3…>™ | Privacy Policy<http://ui.constantcontact.com/roving/CCPrivacyPolicy.jsp>. [http://img.constantcontact.com/letters/images/CC_Footer_Logo_New.png]<http://www.constantcontact.com/index.jsp?cc=TEM_BusLet_003> Queens College, CUNY | 65-30 Kissena Blvd | Flushing | NY | 11367

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[SADivision 0179] Deer Oaks Informational Seminar
by Jennifer Jarvis 03 Jun '15

03 Jun '15

Please consider attending. Having trouble viewing this email? Click here <http://campaign.r20.constantcontact.com/render?ca=6009a8e7-57fd-44d1-9c1c-1…> [QC Banner] >From the Office of Human Resources: You are invited to attend an informational orientation session to learn more about the services offered by Deer Oaks Employee Assistance Program. They will be on campus on Wednesday, June 10 from 11 to 11:30 am in President's Conference Room 2, Rosenthal Library, fifth floor. Queens College has a deep concern for the well-being of all its employees and realizes that we are not always prepared to handle some of the challenges we encounter in our lives. To help employees and their families balance the demands of their work and personal lives, CUNY offers free, confidential assistance to its employees and their families through the CUNY Work/Life Program, administered by Deer Oaks Employee Assistance Program (EAP). Among other things, Deer Oaks offers 8 confidential short-term counseling visits at no cost to you or your dependents. Deer Oaks EAP has numerous convenient locations, and its professional counselors have considerable clinical expertise and are knowledgeable and experienced in helping clients of all ages, from young children to the elderly. The CUNY Work/Life Program administered by Deer Oaks EAP can assist you with many different types of challenges, including: ? Childcare and eldercare ? Financial and legal issues ? Substance abuse ? Free interactive online simple will ? Retiree assistance If you have any questions, please contact the Office of Human Resources at 718-997-5765. [City University of New York logo] This mail was sent by an automated process. Do not reply to this mail, which cannot accept replies. At the bottom of this email, you will see Constant Contact language that offers the option of using "SafeUnsubscribe" to remove yourself from the email list. We strongly advise you not to unsubscribe because QCmailers may contain critical, timely information you need, such as WebAttendance and WebGrade information for faculty; Human Resources announcements for faculty and staff; and announcements from the Registrar or Bursar for students. This information may not be communicated in any other way but through the QCmailer.

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