August 2015 - sadivision@lists.qc.cuny.edu

[SADivision 0194] HRA Workstudy Students
by Jennifer Jarvis 27 Aug '15

27 Aug '15

My name is Meryl Mintzer and I would like to introduce you to our new CUNY HRA work study program. Starting January 2015, HRA eliminated unpaid Work Experience for CUNY students and replaced those positions with paid work study internships. I was wondering if you be interested in taking on some interns over the course of the year. Our intern's make 10 dollars an hour as well as fulfill their requirements set forth by HRA for compliance purposes. depending on their school schedules, they would be working anywhere from 2-19 hours per week. If you are interested, kindly fill out the link below: https://cunySUD.formstack.com/forms/hraworkstudyplacements<https://urldefense.proofpoint.com/v2/url?u=https-3A__cunySUD.formstack.com_…> If you have any questions, please feel free to contact me. I look forward to working with you in the future. Thanks in advance, Meryl Mintzer Case Manager HRA Work Study Program (718)281-5174 Meryl.Mintzer(a)cuny.edu<mailto:Meryl.Mintzer@cuny.edu>

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[SADivision 0193] UPDATED - with date
by Adam Rockman 26 Aug '15

26 Aug '15

Dear Student Affairs Staff Members: This is to inform you that our annual Divisional Welcome Back Breakfast has been scheduled for Thursday, September 3, 2015. The breakfast will be held in the 4th floor of the Student Union. The doors will be open at 8:45am, and I will make brief comments starting at 9:15am. Everyone should be able to return to their offices around 11:00am. Please remember that all student affairs staff members are expected to attend. Please let us know if you have any dietary requirements. Please confirm your attendance by contacting Maria Fosco at maria.fosco(a)qc.cuny.edu. I am looking forward to seeing you then! Sincerely, Adam [Description: Queens College]<http://www.qc.cuny.edu/> Adam L. Rockman, Ed.D. | Vice President for Student Affairs Queens College, CUNY<http://www.qc.cuny.edu/> | 6530 Kissena Blvd, Queens NY 11367-1597 718-997-5500 | Fax: 718-997-5640 | adam.rockman(a)qc.cuny.edu<mailto:adam.rockman@qc.cuny.edu>

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[SADivision 0192] Divisional Welcome Back Breakfast
by Adam Rockman 26 Aug '15

26 Aug '15

Dear Student Affairs Staff Members: This is to inform you that our annual Divisional Welcome Back Breakfast has been scheduled for Thursday, September, 2015. The breakfast will be held in the 4th floor of the Student Union. The doors will be open at 8:45am, and I will make brief comments starting at 9:15am. Everyone should be able to return to their offices around 11:00am. Please remember that all student affairs staff members are expected to attend. Please let us know if you have any dietary requirements. Please confirm your attendance by contacting Maria Fosco at maria.fosco(a)qc.cuny.edu. I am looking forward to seeing you then! Sincerely, Adam [Description: Queens College]<http://www.qc.cuny.edu/> Adam L. Rockman, Ed.D. | Vice President for Student Affairs Queens College, CUNY<http://www.qc.cuny.edu/> | 6530 Kissena Blvd, Queens NY 11367-1597 718-997-5500 | Fax: 718-997-5640 | adam.rockman(a)qc.cuny.edu<mailto:adam.rockman@qc.cuny.edu>

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[SADivision 0191] New Training Sessions for CUNYfirst Requisition Processing
by Adam Rockman 25 Aug '15

25 Aug '15

Please see below. Sincerely, Adam [Description: Queens College]<http://www.qc.cuny.edu/> Adam L. Rockman, Ed.D. | Vice President for Student Affairs Queens College, CUNY<http://www.qc.cuny.edu/> | 6530 Kissena Blvd, Queens NY 11367-1597 718-997-5500 | Fax: 718-997-5640 | adam.rockman(a)qc.cuny.edu<mailto:adam.rockman@qc.cuny.edu> From: Office of Procurement/Queens College [mailto:sima@queenscollegecuny.ccsend.com] On Behalf Of Office of Procurement/Queens College Sent: Tuesday, August 25, 2015 4:51 PM To: Adam Rockman Subject: New Training Sessions for CUNYfirst Requisition Processing Having trouble viewing this email? Click here <http://campaign.r20.constantcontact.com/render?ca=5f092b15-7d75-4818-83a8-8…> [QC Banner] From the Office of Procurement: Registration for CUNYfirst training sessions for requesters with access to the Purchasing/Accounts Payable module ("Financials Supply Chain") is now available via MyQC. Register for your preferred training date at https://apps.qc.cuny.edu/workshops/workshoplist.aspx?deptid=401<http://r20.rs6.net/tn.jsp?f=0019X201vYiHDSrm1s6_c1lQYrtYLWZD2tqj1Q2UkOMXjml…> Training sessions take place: Friday, September 18, 10 am to 12 pm Friday, October 2, 10 am to 12 pm Requesters/Receivers creating requisitions and system-generated receipts in CUNYfirst, should register for this two-hour training session. It will walk you through the steps from checking your budget balances to creating purchase requisitions and creating receiving reports. Training materials are available for download when registering for each session; feel free to print at your leisure. All sessions will be held in Campbell Dome. A comprehensive training guide is also available on the Purchasing and Property Management web page in the Admin Services section of MyQC at https://myqc.qc.cuny.edu/AdminServices/Purchasing/default.aspx<http://r20.rs6.net/tn.jsp?f=0019X201vYiHDSrm1s6_c1lQYrtYLWZD2tqj1Q2UkOMXjml…> If you do not have access to MyQC, please contact the OIT Helpdesk at 718-997-4444. If you have any questions regarding registration for this course, please contact the Purchasing Department at qc.purchasing(a)qc.cuny.edu<mailto:qc.purchasing@qc.cuny.edu> or 718-997-5760. [City University of New York logo] This mail was sent by an automated process. Do not reply to this mail, which cannot accept replies. At the bottom of this email, you will see Constant Contact language that offers the option of using "SafeUnsubscribe" to remove yourself from the email list. We strongly advise you not to unsubscribe because QCmailers may contain critical, timely information you need, such as WebAttendance and WebGrade information for faculty; Human Resources announcements for faculty and staff; and announcements from the Registrar or Bursar for students. This information may not be communicated in any other way but through the QCmailer. Forward email<http://ui.constantcontact.com/sa/fwtf.jsp?llr=hb4e4idab&m=1103033957415&ea=…> [http://img.constantcontact.com/letters/images/SafeUnsubscribe_Footer_Logo_N…]<http://visitor.constantcontact.com/do?p=un&m=0017wQOe3ygv3Ag6mWSt6yjlQ%3D%3…> This email was sent to arockman(a)qc.cuny.edu<mailto:arockman@qc.cuny.edu> by qcmailer(a)qc.cuny.edu<mailto:qcmailer@qc.cuny.edu> | Update Profile/Email Address<http://visitor.constantcontact.com/do?p=oo&m=0017wQOe3ygv3Ag6mWSt6yjlQ%3D%3…> | Rapid removal with SafeUnsubscribe<http://visitor.constantcontact.com/do?p=un&m=0017wQOe3ygv3Ag6mWSt6yjlQ%3D%3…>™ | About our service provider<http://ui.constantcontact.com/roving/CCPrivacyPolicy.jsp>. [http://img.constantcontact.com/letters/images/CC_Footer_Logo_New.png]<http://www.constantcontact.com/index.jsp?cc=TEM_BusLet_003> Queens College, CUNY | 65-30 Kissena Blvd | Flushing | NY | 11367

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[SADivision 0190] **Reminder** Call for Proposals for the 14th Annual CUNY Information Technology Conference -- Fall 2015
by Jennifer Jarvis 25 Aug '15

25 Aug '15

[cuny logo] The City University of New York 205 East 42nd Street, New York, NY 10017 Allan H. Dobrin Executive Vice Chancellor and Chief Operating Officer Office: (646) 664-2888 Fax: (646) 664-2966 Email: Allan.Dobrin(a)cuny.edu<mailto:Allan.Dobrin@cuny.edu> M E M O R A N D U M TO: The CUNY Community FROM: Allan H. Dobrin DATE: August 25, 2015 SUBJECT: Call for Proposals for the 14th Annual CUNY IT Conference -- Fall 2015 ________________________________ On behalf of the IT Steering Committee, I am inviting your contributions to the 14th Annual CUNY IT Conference, scheduled for the end of the Fall 2015 semester. As has been the case for the past half-decade, the conference has been expanded to two days. The theme this year is "Instructional/Information Technology in CUNY: Innovating and Integrating." Please see the full call for proposals below. I look forward to your continued participation in this very successful gathering of the best that is thought and said about IT in CUNY. ________________________________ CALL FOR PROPOSALS CUNY's 14th Annual IT Conference Thursday and Friday, December 3 and 4, 2015 @ John Jay College of Criminal Justice Instructional/Information Technology in CUNY: Innovating and Integrating Innovation and integration are essential, nowhere more so than with academic uses of technology, but they pull in different directions: innovation strikes out in new directions; integration pulls in and consolidates. Without integrating the new, we would have only random acts of innovation; without innovation, integration would stultify rather than advance. The City University of New York's 14th Annual IT Conference will look at how our innovations can become more visible and sustainable as well as how integration can help us all move forward. What innovations are taking place in our core enterprises of teaching, learning, and research that we need to be more aware of and connected to? How has our functioning as a university system become more systemic and efficient? How do we avoid reinventing whatever new "wheel" emerges while making sure that we keep being inventive? As has been the case since its inception, the conference will be held at John Jay College, offering overviews of the University's key IT initiatives, discussions of how technology can support and advance teaching, scholarship, and administration, and a chance to meet with vendors. As always, proposals for presentations are invited from the CUNY community, particularly on how innovations can be shared and sustained. 1. What are important innovations are emerging? How do we know that what's new is not just different but better by careful assessment and evaluation? 2. How are we moving away from "random acts of innovation" and toward ways of consolidating and disseminating effective change? What are we doing to make innovations more visible, more accessible, more supportable? 3. How can alternatives to consolidation like collaboration and cooperation foster flexibility as well as integration, freedom as well as efficiency? Proposals are invited for panels or presentations but also roundtables, workshops, and other interactions. Specifying format as well as focus, each proposal should include a title, an abstract of no more than 200 words, and the name and affiliation of each party to the proposal. (Proposals are welcome from individuals but are particularly welcome from groups that have found ways of arranging multiple perspectives on a subject.) Proposals must be submitted using the form at cunyitconference.commons.gc.cuny.edu/<http://maestro.cuny.edu/trk/click?ref=zqtbwp23f_2-1225x34b4ax0532&> Proposals are due by 9/16/15. Acceptances will be announced by the end of that month.

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[SADivision 0189] AAC's Fall 2015 Contingency Plan for Assurance of Services to Continuing and Incoming Students
by Jennifer Jarvis 19 Aug '15

19 Aug '15

HI Folks, As has become the norm, there are still a significant number of incoming students in the pipeline who have yet to come through an orientation program, meet with an advisor, and register. I spoke to Vinny earlier and here are some numbers: FRESHMEN: 1495 freshmen deposited; 1196 registered; we are hoping for 1320 new freshmen for fall 2015 (the other deposits may defer).This would mean at the high end, we still need to see approx.. 299 and at the low end, 124..... TRANSFERS: 2702 transfers deposited; 1843 registered; we are hoping for 2496 new transfers for fall 2015. This would mean we still need to see approx. 859. There are also continuing and re-entry students who still have yet to register. (We saw 67 of them this past Saturday; 94 of them yesterday; and 86 today, just to give you a sense of the traffic.) Given this, we are writing to you to request your assistance during this time period. Beginning on the first day of school (August 27th), the Advising Center staff will be primarily devoted to the remaining incoming freshmen and transfers who have not yet attended an orientation program. We will hold new student advising three times a day from the first day of school to the last day to add classes (September 2nd). In order to do so, we will invoke the established 'triage plan' for the other categories of students (detailed below): 1) Continuing students (currently-matriculated Queens College students) 2) Re-entries 3) Incoming freshmen and transfers WHO HAVE ALREADY attended orientation but who have additional questions/need additional assistance. These groups of students are triaged at the Advising Center's front desk. Those who can wait until we have walk-ins on Saturday, August 29th or resume full walk-in services on Thursday, September 3rd, are encouraged to do so. Alternatively, they and others who cannot wait, can use the computer lab in KY 236, which is adjacent to the Advising Center. The lab, which will be managed by Renae Wooten, director of Enrollment Services and her assistant, Kendra Mason, will be open from 9am - 5pm each day during this period. In addition to the staff that I can send into that room, we would appreciate volunteers to float around the lab and assist students. (Renae has already confirmed that we have KY 236 for this process.) Knowing, however, that there are complex issues and needs that may not be able to be satisfied in this venue, those who need more skilled/curricular assistance that cannot wait should be forwarded to the Counseling Center on the first floor of Frese Hall. (Barbara will provide to me her hours for this service and I will update the draft attachment.) Additionally, after new students have met with an advisor, they may also use KY 236 to register/ask further questions/be assisted/ receive help on navigating CUNYfirst; CUNYfirst MY INFO; Degree Works; and the Pathways General Education curriculum. Any possible time you or your staff have to volunteer in the lab would be appreciated. Again, the computer lab will be open from 9am - 5pm from Thursday, August 27th - Tuesday, September 2nd. If you are able to assist, please let me know when you are available (i.e., days and times). I have also attached the "7th Day Memo" regarding Financial Aid and registration, which is important to make available in your offices and circulate. Thank you, Laura

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[SADivision 0188] New Process for recording Annual and Sick Time
by Jennifer Jarvis 19 Aug '15

19 Aug '15

Having trouble viewing this email? Click here <http://campaign.r20.constantcontact.com/render?ca=64426a3a-0181-44f8-a25b-e…> [QC Banner] From the Office of Human Resources: The Office of Human Resources is pleased to announce the launching of the online time and leave application, HRAssist, for all full-time employees (excluding faculty) effective October 1, 2015. This application will replace the current paper timesheet used by full-time employees and will bring the college in compliance with the bi-weekly recording of time and leave for all full time staff as required by the City University of New York Central Office. In order to ensure a smooth rollout of the HRAssist system, all outstanding timesheets for months that precede August 2015 must be received in the OHR Time and Leave Unit no later than August 26, 2015. All August 2015 timesheets must be received in the OHRTime and Leave Unit on time, no later than September 4, 2015. These deadlines must be met so that when the HRAssist system is turned on, your time and leave balances will be accurately reflected. Training opportunities are being planned for employees and supervisors. We will notify you as soon as the schedule is available. HRAssist has a number of advantages, such as: * It is a fully automated, web-based application that can be accessed from any computer at any time * Employees (full-time) will now be able to submit their timesheets online * Employees will be able to submit leave requests electronically for supervisory review and approval * Supervisors will receive email notifications when timesheets require their approval * Accurate and up-to-date accrual balances will be available 24/7 for employee and supervisor viewing * Supports our campus "green initiative" by saving paper. If you have any questions about this system, contact the team lead Sharon Megnath at 718-997-5765 and/or project trainer Liza Torres at 718-997-4491.

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[SADivision 0187] Careers in Student Affairs Conference: October 23rd
by Jennifer Jarvis 11 Aug '15

11 Aug '15

Sharing, Good morning, The NASPA II Careers in Student Affairs Conference will occur on Friday, October 23rd at three different locations: New York Institute of Technology, Canisius College, Towson University. Our keynote speaker is Dr. Jason Pina, VP at Bridgewater State University. The topic is: "The Next 20 Years of Student Affairs." (Jason be at NYIT and live-streamed to the other two locations). The intended audience is undergrads considering higher education, grad students, and new professionals with less than 5 years' experience-but anyone is welcome to join us! Registration Link: http://www.naspa.org/events/careers-in-student-affairs-conference<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.naspa.org_events_ca…> Please consider forwarding this to anyone who may be interested. Thanks in advance for your support!

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[SADivision 0186] Time Sheet
by Adam Rockman 04 Aug '15

04 Aug '15

All: Please see attached for an Excel version of the timesheet that all HEO-series and ECP employees are required to complete each month. As you will see, this version of the timesheet calculates your balances automatically! I know this will be very helpful for those of us who have trouble calculating this by hand. Enjoy! Sincerely, Adam [Description: Queens College]<http://www.qc.cuny.edu/> Adam L. Rockman, Ed.D. | Vice President for Student Affairs Queens College, CUNY<http://www.qc.cuny.edu/> | 6530 Kissena Blvd, Queens NY 11367-1597 718-997-5500 | Fax: 718-997-5640 | adam.rockman(a)qc.cuny.edu<mailto:adam.rockman@qc.cuny.edu>

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